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Check-out reporting (overview)

Who this is for: coaches file reports; team admins review them Applies to: Android · iOS · Web

What this page covers

At the end of practice — "check-out" — coaches have three tools for capturing anything worth recording about an athlete, and team admins have a queue for acting on the important ones. This page is the map of that suite:

  1. Group Change Request (GCR) — a coach's recommendation to move an athlete to a different training group.
  2. Incident report (IAI) — a coach's record of an accident or injury at practice.
  3. Coach note — a free-form, private note a coach writes about an athlete.

Read the page that matches what you're doing: coaches should read the GCR and incident pages; team admins should also read the review page.

How the three tools differ

Tool Purpose Goes to the admin review queue?
Group Change Request Move an athlete to another group Yes
Incident report (IAI) Record an accident/injury Yes
Coach note Private progress note No — notes have no review queue

What this means in practice: a coach's notes are between the coaching staff — nobody has to approve them. Group change requests and incident reports are formal records that a team admin reads and decides on, because they change something (an athlete's group) or matter for safety and liability.

Where filing happens

Coaches are prompted to file at check-out: when you finish checking out an athlete at practice, the app asks "anything to report?" and offers the relevant forms. Coaches can also start a form from an athlete's action sheet or the reporting area of the app at any time.

A note on incident privacy

Incident reports are never shown to parents and never appear anywhere a parent can see. They are a coaching record for the team and league. If an athlete needs medical attention or a hospital visit, that conversation happens by phone at the scene — not through the app.

Notes and limits

  • All three tools are for coaches and team admins. Athletes, parents, and other viewers never see the reporting area.
  • Only athletes in the groups a coach coaches can be reported on by that coach; team admins can act on any athlete on the team.
  • Reports belong to the team and reference real athletes, so accuracy matters more than speed.